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February 19, 2020

FMCSA 2019 Review: Key Safety Efforts Revealed

Monday, December 30, 2019, WASHINGTON: The U.S. Department of Transportation’s Federal Motor Carrier Safety Administration (FMCSA) today recapped its 2019 achievements and key priorities for improving safety of Commercial Motor Vehicles on the nation’s roadways.

“Safety is always #1 at the U.S. Department of Transportation and the Federal Motor Carrier Safety Administration,” said U.S. Transportation Secretary Elaine L. Chao. 

“Under Secretary Chao’s leadership, FMCSA has been laser-focused on safety and reducing crashes involving large trucks. The Agency’s accomplishments reflect the Trump Administration’s commitment to improving safety on our roadways, reducing regulatory burdens, and strengthening the nation’s motor carrier industry,” said FMCSA Acting Administrator Jim Mullen.

Over the past year, FMCSA has advanced key initiatives that promote safety, reduce burdensome regulations, provide critical safety funding, and help more Americans find a job in the trucking industry. Some of these key achievements include:   

Historic Hours of Service Proposal: In August 2019, FMCSA proposed historic reforms to the existing hours of service regulations to improve safety and increase flexibility for commercial motor vehicles driver’s. This proposal contains five key updates to hours of service rules which are directly based on the feedback FMCSA has received from drivers across the country. The proposal is also estimated to provide $274 million in savings for the U.S. economy. 

Improving Regulatory Efficiency: Over the year, FMCSA proposed several important regulatory reforms that result in over $366 million in savings for the American economy.  In March, the Agency proposed updating Entry-Level Driver Training regulations to save $18 million, and in August the Agency published its hours of service proposed rule that is estimated to save $274 million, and September, FMCSA proposed $74 million in regulatory savings be reducing burdensome rules on commercial buses.

Critical Grant Funding:  In 2019, FMCSA awarded $77.3 million in grants to states and educational institutions to enhance commercial motor vehicles (CMV) safety.  In September, the Agency awarded $43.3 million in High Priority (HP) grants, and $32 million in Commercial Driver’s License Program Implementation (CDLPI) grants throughout the country. FMCSA also awarded $2 million in Commercial Motor Vehicle Operator Safety Training grants to sixteen education institutions to help train veterans for jobs as commercial bus and truck drivers.

Supporting Military Servicemembers: In June 2019, FMCSA officially launched its Under-21 Military Driver Program— a pilot program to permit 18-20-year old’s who possess the U.S. military equivalent of a commercial driver’s license (CDL) to operate large trucks in interstate commerce.  This program is designed to help the brave men and women who serve our nation the opportunity to explore quality job prospects in interstate trucking. In October, the Agency announced the creation of a new job opportunities listing page which contains approved motor carriers who are currently hiring under-21 military drivers as part of the pilot program. 

Fighting Human Trafficking: In July 2019, FMCSA announced a final rule that permanently bans drivers convicted of human trafficking from operating a commercial vehicle for which a commercial driver’s license or a commercial learner’s permit is required. Under Secretary Chao’s leadership, combatting human trafficking has been a priority for the Department—including the creation of the Secretary’s Advisory Committee on Human Trafficking.  Deterring human trafficking in America’s commercial transportation industry is just one step in the Trump Administration’s commitment to fighting against these abhorrent crimes. 

Helping People Find Jobs in Trucking:  In 2019, FMCSA prioritized efforts to make it less burdensome for men and women interested in entering the trucking workforce to obtain and upgrade their commercial driver’s license (CDL). In March 2019, FMCSA proposed a final rule streamlining the process and reduce the costs to upgrade from a Class B to Class A Commercial Driver’s License (CDL). The final rule will save eligible driver trainees and motor carriers $18 million annually.

Exploring New Technologies:  In July, FMCSA published an advanced rule to seek input on the removal of unnecessary regulatory barriers to the safe introduction of automated driving systems (ADS) vehicles in the United States.  The Agency’s goal is to continue gathering information on how best to ensure safety rules are kept up to date and do not hamper the ongoing development of possible life-saving technologies in the trucking marketplace.

Raising Awareness of Large Truck & Bus Safety:  In 2019, FMCSA’s Our Roads, Our Safety partnership for responsible driving grew to 27 partner organizations across industry, safety, and driver education stakeholders.  The Agency also released its “Voices of Safety” campaign—a video series and national public awareness campaign designed to raise awareness among all road users about sharing the road safely with large trucks and buses. The 2019 public awareness campaign achieved an overall reach of more than 359 million views in markets and platforms across the nation.

FAQ

What Happens If You Fail a DOT Inspection?

If the vehicle or driver is deemed unsafe, they may be placed out of service, meaning the vehicle cannot operate until all violations are properly corrected.

Who decides which level of inspection to perform?

Both the Commercial Vehicle Safety Alliance (CVSA) and the Federal Motor Carrier Safety Administration have a part in DOT inspection levels. The CVSA develops the criteria and sets the procedures for every inspection level. The FMCSA establishes overall regulations and determines which vehicles must be inspected.

How often do DOT inspections happen?

DOT inspections can happen at any time. They most commonly happen during roadside stops and weigh stations. Carriers with higher risk, poor safety records, or hazardous material may be inspected more frequently.

What documents are required during an inspection?

Documents required during an inspection include but may not be limited to:

  • State driver’s license or commercial driver’s license
  • Medical examiner’s certificate
  • Record of duty status
  • Vehicle registrations
  • Periodic inspections document for all vehicles being operated
  • Shipping papers or bills of lading
  • Information for hazardous materials being transported
  • Proof of insurance

What are common DOT inspection violations?

According to the FMCSA, the 5 most cited roadside violations are:

  1. False Report of Driver’s Record of Duty Status: log falsification providing inaccurate or intentionally altered duty-status information.
  2. No Record of Duty Status (ELD Required): using a commercial vehicle without the required electronic logging device or valid time records.
  3. Inoperable Required Lamp: crucial lights (headlights, brake lights, turn signals, etc.) are not functioning properly.
  4. Operating a Commercial Motor Vehicle Without a Commercial Driver’s License (CDL)
  5. Operating a Commercial Motor Vehicle Without Proof of a Periodic Inspection: failure to meet FMCSA the maintenance standards of a required annual inspection.

Why is updating VMT important for compliance?

VMT is tracked to determine fuel tax obligations (Vehicle Miles Traveled Tax) used for road maintenance and improvements. Trucking companies must keep accurate records of VMT to ensure they pay the correct amount of taxes.

How often should VMT be updated?

For motor carriers VMT must be updated every two years along with the MCS-150 form for the Biennial Update.

Can VMT be tracked automatically with technology?

Yes, Electronic Legging Devices (ELDs), Fleet Management Apps, and Mileage Tracking Software are all technological advancements that can simplify the process of VMT tracking.

How does VMT affect taxes and fuel reporting?

Accurate VMT records help document mileage for business-related tax deductions, ensuring compliance with IRS regulations. It also supports fuel tax reporting by tracking the miles each vehicle travels in different jurisdictions, which is essential for state and federal fuel tax calculations. Proper tracking reduces errors, prevents penalties, and provides a clear record of operational costs.

How do I know when my Biennial Update is due?

  • Your filing schedule depends on the last two digits of your USDOT number. The last digit corresponds with what month the form needs to be filed in. January is 1, February is 2, March is 3, etc. The next to last digit determines the year (odd-numbered year or even numbered year). For example, DOT number 1234567 files their biennial update in July (7) of every even year (6). Contact us today to see if you’re due.

Does the Biennial Update cost money to file?

While you can file your Biennial Update yourself for no cost through FMCSA. The process can often be confusing and time-consuming. Our team can handle your filing for you, simplifying the process for you.

Do intrastate carriers need to file the update?

Yes, even if carriers stay within state lines, a biennial update is still needed for their USDOT number.

What happens if I miss my filing deadline?

  • Failure to complete biennial update to FMCSA can be subject to fines with a maximum penalty of $10,000. If your update is past due, you can still file it to restore your compliance status. Contact us today to file your form! https://dotcompliancegroup.com/bu-update/ 

What are the new FMCSA rules in 2025?

  1. Civil Penalty Amount Increases
  2. Drug & Alcohol Clearinghouse Becomes Exclusive Source for checking driver history.
  3. ELD Technology Required
  4. SMS (Safety Measurement System) Modernization
  5. Crash Preventability Determination Program Expanded

When do the 2025 FMCSA regulations take effect?

The confirmed dates these regulations take effect is May 30, June 23, October 1, 2025.

How can trucking companies prepare for these changes?

Regularly reviewing your Safety Measurement System (SMS) scores and maintaining personal checklists for inspections, driver qualification files, and drug and alcohol testing helps catch issues before they affect audits. Partnering with DOT Compliance Group streamlines filings, reporting, and ongoing monitoring, taking the guesswork out of FMCSA regulations and keeping your operation audit-ready year-round.

What Triggers a DOT Compliance Review?

A DOT compliance review is triggered when FMCSA wants to ensure a carrier is following safety regulations. Common triggers include high SMS safety scores, a history of crashes or violations, and previous noncompliance. Staying proactive with accurate records, driver files, and regular internal audits helps reduce the likelihood of a review.

Where can I get help with FMCSA filings?

DOT Compliance Group can assist with any help or questions you may have about FMCSA filings. Call 972-476-9962.

How long are violations kept on record?

According to the Clearinghouse rules, drug and alcohol violations remain in the FMCSA Clearinghouse for five years, provided all requirements (such as completing the return‑to‑duty process) have been met before that period ends.

What if an employer makes a mistake in reporting?

In practice, correcting an employer reporting error typically involves identifying the mistake in the database and then submitting a request for correction through the Clearinghouse portal or FMCSA procedures, so the record reflects accurate information. 

What are the penalties for non-compliance?

FMCSA rules allow civil penalties for non‑compliance, and separate authorities note that employers who fail to meet Clearinghouse requirements may face civil fines or criminal penalties under federal regulations.

Do trucking companies check the Clearinghouse?

Yes — trucking companies check the Clearinghouse as part of their hiring and compliance process. The FMCSA Clearinghouse is designed so employers can search a driver’s drug and alcohol violation records before permitting them to operate a commercial vehicle. Employers are required to conduct these queries for both prospective and current drivers as part of compliance.

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