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A truck drives on a highway through a desert landscape, surrounded by clouded skies. The text reads, "ABOUT BIENNIAL UPDATE" over a dark blue background with red accents.

July 28, 2021

For motor carriers in the United States, biennial updates should not be new to you. If you are into the transportation business, there are several rules and regulations you need to stick with to keep your business afloat. Of all the things you need to do, the biennial update is one of the most vital.

In this article, we will be revealing to you what the biennial update entails and how we help motor carriers handle this issue professionally.

Before we jump into biennial updates, it is important to talk about who we are and what services we offer.

What you need to know about DOT Compliance Group

The transportation industry in the US is a big one that has a lot of potential for those operating in the sector. However, there are rules you need to follow if you want to keep your operating license. Many trucking companies have shut down due to failure to follow all the rules and regulations set out by the Department Of Transportation and FMCSA.

The rules may look easy to follow but in reality, they are not. If you decide to handle everything by yourself, it can be time-consuming and frustrating in most cases. Due to the complex nature of the registrations involved, FMCSA has made it easier for motor carriers by approving third-party consortia to assist in the registration process. DOT Compliance Group is one of the Companies that is recognized and legally approved by FMCSA to carry out its services to employers and owner-operators in the transportation industry.

We have been operating for years now and our services cut across the whole of the United States. We serve thousands of clients by helping them to stay compliant with the USDOT rules. Why do we have to do this for businesses? The transportation business is a stressful one already, adding all the stress that comes with one registration to another can leave business owners frustrated. To make it easy for motor carriers, we decided to handle all DOT registration for them while they focus on how to move their businesses forward.

What services do we offer to the trucking industry?

DOT Compliance Group covers everything that has to do with DOT registration. For a clearer picture, below are the major services you can get from us:

For this article, we will be focusing on biennial updates and show you everything you need to know about this registration.

What is the biennial update?

As an employer or owner-operator in the trucking sector, having operating authority is not enough to keep your vehicles on the road. There are other things you need to fix to stay updated and one of these things is the biennial updates.

If you have your USDOT number and have been operating for a while, one of the requirements set out by FMCSA is for you to participate in the biennial update.

The biennial update is an update that has to do with your MCS-150 Form and is carried out every two years. The case is even different in some States in the United States where you need to carry out the exercise every year. It doesn’t matter whether you change your business information or not, you have to participate in the exercise.

Is there any consequence if you don’t update your MCS-150 Form?

Of course, there is! The first consequence of failing to update your MCS-150 form is that your USDOT numbers will be deactivated. What does this mean? It means you won’t be able to operate and your trucks won’t be on the road. This is as bad as being out of business.

Also, on rare occasions, you may have to pay huge fines of up to $1,000 per day up to $10,000. This is something every trucking company will want to avoid by all means.

Remember these penalties apply regardless of whether you changed your business information or not. As long as you are operating, the biennial updates need to be done.

How can you do the biennial update without stress?

As it was earlier stated in this article, there are many things to worry about already in the trucking industry. Adding other registrations such as the biennial update will only make it more worrisome for any operator. However, there are professional services you can use to take care of biennial updates and other necessary registrations. This is where DOT Compliance Group comes to assist.

At DOT Compliance Group, we help businesses handle all their DOT registration to stay compliant always. Of course, you don’t want to be fined or get your trucks taken off the road just because you are not compliant. We are dedicated to helping trucking companies across the United States to stay compliant with the daunting rules of FMCSA.

To begin the biennial update process, you may want to check your biennial update status to know if you are compliant or not. To do this, you can use our free biennial update checker to check your current status. If for any reason your MCS-150 form has not been updated, we will gladly handle everything for you.

All you have to do if your form is not updated is to put a call through to us via 972-402-5456 and we will handle the rest for you. Once we are done with the update, we will send you a copy for future reference.

Get in touch with us today and we will be glad to render professional services that will keep you compliant all the time. With DOT Compliance Group, rest assured of ever staying compliant with FMCSA because our aim is to see your trucks on the road always.

FAQ

What Happens If You Fail a DOT Inspection?

If the vehicle or driver is deemed unsafe, they may be placed out of service, meaning the vehicle cannot operate until all violations are properly corrected.

Who decides which level of inspection to perform?

Both the Commercial Vehicle Safety Alliance (CVSA) and the Federal Motor Carrier Safety Administration have a part in DOT inspection levels. The CVSA develops the criteria and sets the procedures for every inspection level. The FMCSA establishes overall regulations and determines which vehicles must be inspected.

How often do DOT inspections happen?

DOT inspections can happen at any time. They most commonly happen during roadside stops and weigh stations. Carriers with higher risk, poor safety records, or hazardous material may be inspected more frequently.

What documents are required during an inspection?

Documents required during an inspection include but may not be limited to:

  • State driver’s license or commercial driver’s license
  • Medical examiner’s certificate
  • Record of duty status
  • Vehicle registrations
  • Periodic inspections document for all vehicles being operated
  • Shipping papers or bills of lading
  • Information for hazardous materials being transported
  • Proof of insurance

What are common DOT inspection violations?

According to the FMCSA, the 5 most cited roadside violations are:

  1. False Report of Driver’s Record of Duty Status: log falsification providing inaccurate or intentionally altered duty-status information.
  2. No Record of Duty Status (ELD Required): using a commercial vehicle without the required electronic logging device or valid time records.
  3. Inoperable Required Lamp: crucial lights (headlights, brake lights, turn signals, etc.) are not functioning properly.
  4. Operating a Commercial Motor Vehicle Without a Commercial Driver’s License (CDL)
  5. Operating a Commercial Motor Vehicle Without Proof of a Periodic Inspection: failure to meet FMCSA the maintenance standards of a required annual inspection.

Why is updating VMT important for compliance?

VMT is tracked to determine fuel tax obligations (Vehicle Miles Traveled Tax) used for road maintenance and improvements. Trucking companies must keep accurate records of VMT to ensure they pay the correct amount of taxes.

How often should VMT be updated?

For motor carriers VMT must be updated every two years along with the MCS-150 form for the Biennial Update.

Can VMT be tracked automatically with technology?

Yes, Electronic Legging Devices (ELDs), Fleet Management Apps, and Mileage Tracking Software are all technological advancements that can simplify the process of VMT tracking.

How does VMT affect taxes and fuel reporting?

Accurate VMT records help document mileage for business-related tax deductions, ensuring compliance with IRS regulations. It also supports fuel tax reporting by tracking the miles each vehicle travels in different jurisdictions, which is essential for state and federal fuel tax calculations. Proper tracking reduces errors, prevents penalties, and provides a clear record of operational costs.

How do I know when my Biennial Update is due?

  • Your filing schedule depends on the last two digits of your USDOT number. The last digit corresponds with what month the form needs to be filed in. January is 1, February is 2, March is 3, etc. The next to last digit determines the year (odd-numbered year or even numbered year). For example, DOT number 1234567 files their biennial update in July (7) of every even year (6). Contact us today to see if you’re due.

Does the Biennial Update cost money to file?

While you can file your Biennial Update yourself for no cost through FMCSA. The process can often be confusing and time-consuming. Our team can handle your filing for you, simplifying the process for you.

Do intrastate carriers need to file the update?

Yes, even if carriers stay within state lines, a biennial update is still needed for their USDOT number.

What happens if I miss my filing deadline?

  • Failure to complete biennial update to FMCSA can be subject to fines with a maximum penalty of $10,000. If your update is past due, you can still file it to restore your compliance status. Contact us today to file your form! https://dotcompliancegroup.com/bu-update/ 

What are the new FMCSA rules in 2025?

  1. Civil Penalty Amount Increases
  2. Drug & Alcohol Clearinghouse Becomes Exclusive Source for checking driver history.
  3. ELD Technology Required
  4. SMS (Safety Measurement System) Modernization
  5. Crash Preventability Determination Program Expanded

When do the 2025 FMCSA regulations take effect?

The confirmed dates these regulations take effect is May 30, June 23, October 1, 2025.

How can trucking companies prepare for these changes?

Regularly reviewing your Safety Measurement System (SMS) scores and maintaining personal checklists for inspections, driver qualification files, and drug and alcohol testing helps catch issues before they affect audits. Partnering with DOT Compliance Group streamlines filings, reporting, and ongoing monitoring, taking the guesswork out of FMCSA regulations and keeping your operation audit-ready year-round.

What Triggers a DOT Compliance Review?

A DOT compliance review is triggered when FMCSA wants to ensure a carrier is following safety regulations. Common triggers include high SMS safety scores, a history of crashes or violations, and previous noncompliance. Staying proactive with accurate records, driver files, and regular internal audits helps reduce the likelihood of a review.

Where can I get help with FMCSA filings?

DOT Compliance Group can assist with any help or questions you may have about FMCSA filings. Call 972-476-9962.

How long are violations kept on record?

According to the Clearinghouse rules, drug and alcohol violations remain in the FMCSA Clearinghouse for five years, provided all requirements (such as completing the return‑to‑duty process) have been met before that period ends.

What if an employer makes a mistake in reporting?

In practice, correcting an employer reporting error typically involves identifying the mistake in the database and then submitting a request for correction through the Clearinghouse portal or FMCSA procedures, so the record reflects accurate information. 

What are the penalties for non-compliance?

FMCSA rules allow civil penalties for non‑compliance, and separate authorities note that employers who fail to meet Clearinghouse requirements may face civil fines or criminal penalties under federal regulations.

Do trucking companies check the Clearinghouse?

Yes — trucking companies check the Clearinghouse as part of their hiring and compliance process. The FMCSA Clearinghouse is designed so employers can search a driver’s drug and alcohol violation records before permitting them to operate a commercial vehicle. Employers are required to conduct these queries for both prospective and current drivers as part of compliance.

How MOTUS Changes Daily Compliance Operations

MOTUS primarily changes system access and verification, not safety rules. Login issues, verification delays, or profile errors could temporarily affect filing ability if not addressed early. Even when regulations themselves remain unchanged, system transitions can create operational confusion. Proper preparation helps prevent disruptions in daily compliance operations.

When will MOTUS fully launch for motor carriers?

Phase 2 of MOTUS, which includes motor carriers, brokers, and freight forwarders, is expected mid-to-late 2026. During this phase, users will create accounts, complete business verification, and begin filing through the system. Post-launch enhancements and refinements will continue afterward.

Who is required to use MOTUS?

MOTUS will apply to interstate carriers, brokers, freight forwarders, passenger carriers, and Mexico-domiciled carriers operating in the U.S. Intrastate requirements remain governed by state regulations, though some states still require USDOT registration. For authority holders, additional insight is available in our guide to Motus registration for carriers and brokers.

Does MOTUS replace the FMCSA Portal?

MOTUS does not directly replace the FMCSA Portal. It modernizes and centralizes functions currently spread across multiple systems. Over time, it will replace legacy registration platforms.

Does MOTUS replace the Unified Registration System (URS)?

MOTUS is part of the FMCSA’s broader modernization effort and is intended to replace fragmented registration processes, including legacy URS functions. It consolidates and modernizes legacy registration systems over time, but does not change the core regulatory requirements for carriers.

Will MOTUS eliminate MC, FF, or MX numbers?

No, MOTUS will not eliminate MC, FF, or MX numbers. The modernization affects access and verification — not authority structure. Existing authority numbers stay valid; MOTUS only changes how registration data is accessed and managed.

What documents are required for a DOT audit?

Documents required during an inspection include but may not be limited to:

  • State driver’s license or commercial driver’s license
  • Medical examiner’s certificate
  • Record of duty status
  • Vehicle registrations
  • Periodic inspections document for all vehicles being operated
  • Shipping papers or bills of lading
  • Information for hazardous materials being transported
  • Proof of insurance

Who must comply with DOT regulations?

Any business operating a Commercial Motor Vehicle (CMV) with a USDOT number is required to comply with DOT regulations. This requirement applies to motor carriers, freight forwarders, brokers, and companies operating under a hazardous materials permit.

How can companies avoid common DOT violations?

Companies can avoid common DOT violations by maintaining accurate records, including driver logs, vehicle inspections, and required documents. Regular vehicle maintenance and pre-trip inspections help prevent safety-related violations. Proper training ensures drivers follow Hours-Of-Service rules, secure cargo correctly, and meet CDL and medical requirements. Using technology like ELDs and fleet management software can streamline compliance and reduce the risk of penalties.

What happens during a DOT compliance review?

During a DOT compliance review, or audit, officers review both the vehicle and the driver to ensure compliance with federal and state regulations. They check registration, insurance, inspection reports, and inspect safety equipment and vehicle systems for proper operation. Drivers’ licenses, medical cards, hours-of-service records, and logbooks or ELDs are also examined. The inspection helps identify violations and ensure safety on the road.

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