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July 30, 2025

Staying Ahead: What Truckers Need to Know About FMCSA Rule Changes

FMCSA regulations are always evolving. Each year brings updates—some minor, others with major implications for how fleets operate. For fleet owners, drivers, and safety managers, keeping up with these changes is essential not just for staying compliant, but for protecting your CSA scores, avoiding penalties, and keeping trucks moving without disruption.

Here’s a breakdown of what’s changed so far—and what it means for your operation.

FMCSA Withdraws Speed Limiter Proposal

In a notable shift, the FMCSA has officially pulled back on its proposed rule requiring speed limiters on heavy-duty trucks. Originally aimed at limiting CMVs over 26,000 pounds to a set speed (potentially 65 mph), the proposal faced growing opposition across the industry.

Much of the pressure came from legislation like the DRIVE Act, reintroduced by Congressman Josh Brecheen (R-OK), which sought to block FMCSA from enforcing any federal speed-limiting requirements. Supporters of the bill argued that mandated limiters would cause more harm than good—leading to increased congestion, more rear-end collisions, and slower freight movement.

Owner-operators and small carriers echoed those concerns during public comment periods, warning about the real-world risks of limiting truck speeds in mixed-traffic conditions. Meanwhile, larger fleets and safety groups were more supportive, with organizations like the American Trucking Associations pointing to crash-reduction benefits when speed is capped at 70 mph for trucks equipped with automatic emergency braking.

With the rule now shelved, fleets no longer need to prepare for retrofitting or enforcement related to speed limiters. However, the debate isn’t over—future administrations or legislative shifts could bring it back.

CSA Scoring System Overhaul: What’s New

FMCSA has rolled out significant updates to the Compliance, Safety, Accountability (CSA) program—specifically to how it calculates and interprets safety data under the Safety Measurement System (SMS).

The old BASIC categories have been retired in favor of reorganized compliance categories. In addition, more than 950 violations have been grouped into approximately 116 consolidated types. This helps simplify the scoring process and reduces inconsistencies caused by overlapping or redundant violations.

One of the most impactful updates is the shift to proportionate percentiles. Instead of scoring fleets using rigid safety event groups, carriers are now compared to peers based on inspection and activity volume. This is designed to reduce score volatility—especially for smaller carriers that previously saw large swings from a single violation.

FMCSA has also adjusted intervention thresholds. For example, the Driver Fitness category threshold has increased from 80% to 90%, while other categories remain unchanged. Importantly, only violations from the past 12 months now count toward CSA scores—meaning your current performance carries more weight than past mistakes.

Another technical change affects how miles are factored into scoring. The utilization factor—which helps normalize for fleet size and mileage—has increased from 200,000 to 250,000 miles per power unit. This adjustment gives high-mileage carriers a more accurate performance profile.

Together, these changes represent an effort to make the CSA system clearer and better aligned with actual crash risk. If you haven’t reviewed your updated scores yet, FMCSA’s Prioritization Preview Tool is live at csa.fmcsa.dot.gov/prioritizationpreview.

Staying Prepared in a Shifting Regulatory Landscape

FMCSA rules don’t stand still—and the past year has proven that the agency is willing to move quickly when political or operational pressure mounts. Whether it’s backing off from a mandate like speed limiters or reshaping how safety is scored, the impact on carriers can be immediate and significant.

For fleet owners and managers, this means staying informed isn’t optional. With more changes expected in areas like drug and alcohol compliance, ELD revisions, and younger driver programs, now’s the time to evaluate your systems, refresh your policies, and double-check that your compliance documentation is up to date.

Dot Compliance Group monitors FMCSA activity year-round to help fleets adapt to new requirements before they become problems. If you’re unsure how any of these rule changes affect your operation—or if your safety program could use a review—we’re here to help.

FAQ

What Happens If You Fail a DOT Inspection?

If the vehicle or driver is deemed unsafe, they may be placed out of service, meaning the vehicle cannot operate until all violations are properly corrected.

Who decides which level of inspection to perform?

Both the Commercial Vehicle Safety Alliance (CVSA) and the Federal Motor Carrier Safety Administration have a part in DOT inspection levels. The CVSA develops the criteria and sets the procedures for every inspection level. The FMCSA establishes overall regulations and determines which vehicles must be inspected.

How often do DOT inspections happen?

DOT inspections can happen at any time. They most commonly happen during roadside stops and weigh stations. Carriers with higher risk, poor safety records, or hazardous material may be inspected more frequently.

What documents are required during an inspection?

Documents required during an inspection include but may not be limited to:

  • State driver’s license or commercial driver’s license
  • Medical examiner’s certificate
  • Record of duty status
  • Vehicle registrations
  • Periodic inspections document for all vehicles being operated
  • Shipping papers or bills of lading
  • Information for hazardous materials being transported
  • Proof of insurance

What are common DOT inspection violations?

According to the FMCSA, the 5 most cited roadside violations are:

  1. False Report of Driver’s Record of Duty Status: log falsification providing inaccurate or intentionally altered duty-status information.
  2. No Record of Duty Status (ELD Required): using a commercial vehicle without the required electronic logging device or valid time records.
  3. Inoperable Required Lamp: crucial lights (headlights, brake lights, turn signals, etc.) are not functioning properly.
  4. Operating a Commercial Motor Vehicle Without a Commercial Driver’s License (CDL)
  5. Operating a Commercial Motor Vehicle Without Proof of a Periodic Inspection: failure to meet FMCSA the maintenance standards of a required annual inspection.

Why is updating VMT important for compliance?

VMT is tracked to determine fuel tax obligations (Vehicle Miles Traveled Tax) used for road maintenance and improvements. Trucking companies must keep accurate records of VMT to ensure they pay the correct amount of taxes.

How often should VMT be updated?

For motor carriers VMT must be updated every two years along with the MCS-150 form for the Biennial Update.

Can VMT be tracked automatically with technology?

Yes, Electronic Legging Devices (ELDs), Fleet Management Apps, and Mileage Tracking Software are all technological advancements that can simplify the process of VMT tracking.

How does VMT affect taxes and fuel reporting?

Accurate VMT records help document mileage for business-related tax deductions, ensuring compliance with IRS regulations. It also supports fuel tax reporting by tracking the miles each vehicle travels in different jurisdictions, which is essential for state and federal fuel tax calculations. Proper tracking reduces errors, prevents penalties, and provides a clear record of operational costs.

How do I know when my Biennial Update is due?

  • Your filing schedule depends on the last two digits of your USDOT number. The last digit corresponds with what month the form needs to be filed in. January is 1, February is 2, March is 3, etc. The next to last digit determines the year (odd-numbered year or even numbered year). For example, DOT number 1234567 files their biennial update in July (7) of every even year (6). Contact us today to see if you’re due.

Does the Biennial Update cost money to file?

While you can file your Biennial Update yourself for no cost through FMCSA. The process can often be confusing and time-consuming. Our team can handle your filing for you, simplifying the process for you.

Do intrastate carriers need to file the update?

Yes, even if carriers stay within state lines, a biennial update is still needed for their USDOT number.

What happens if I miss my filing deadline?

  • Failure to complete biennial update to FMCSA can be subject to fines with a maximum penalty of $10,000. If your update is past due, you can still file it to restore your compliance status. Contact us today to file your form! https://dotcompliancegroup.com/bu-update/ 

What are the new FMCSA rules in 2025?

  1. Civil Penalty Amount Increases
  2. Drug & Alcohol Clearinghouse Becomes Exclusive Source for checking driver history.
  3. ELD Technology Required
  4. SMS (Safety Measurement System) Modernization
  5. Crash Preventability Determination Program Expanded

When do the 2025 FMCSA regulations take effect?

The confirmed dates these regulations take effect is May 30, June 23, October 1, 2025.

How can trucking companies prepare for these changes?

Regularly reviewing your Safety Measurement System (SMS) scores and maintaining personal checklists for inspections, driver qualification files, and drug and alcohol testing helps catch issues before they affect audits. Partnering with DOT Compliance Group streamlines filings, reporting, and ongoing monitoring, taking the guesswork out of FMCSA regulations and keeping your operation audit-ready year-round.

What Triggers a DOT Compliance Review?

A DOT compliance review is triggered when FMCSA wants to ensure a carrier is following safety regulations. Common triggers include high SMS safety scores, a history of crashes or violations, and previous noncompliance. Staying proactive with accurate records, driver files, and regular internal audits helps reduce the likelihood of a review.

Where can I get help with FMCSA filings?

DOT Compliance Group can assist with any help or questions you may have about FMCSA filings. Call 972-476-9962.

How long are violations kept on record?

According to the Clearinghouse rules, drug and alcohol violations remain in the FMCSA Clearinghouse for five years, provided all requirements (such as completing the return‑to‑duty process) have been met before that period ends.

What if an employer makes a mistake in reporting?

In practice, correcting an employer reporting error typically involves identifying the mistake in the database and then submitting a request for correction through the Clearinghouse portal or FMCSA procedures, so the record reflects accurate information. 

What are the penalties for non-compliance?

FMCSA rules allow civil penalties for non‑compliance, and separate authorities note that employers who fail to meet Clearinghouse requirements may face civil fines or criminal penalties under federal regulations.

Do trucking companies check the Clearinghouse?

Yes — trucking companies check the Clearinghouse as part of their hiring and compliance process. The FMCSA Clearinghouse is designed so employers can search a driver’s drug and alcohol violation records before permitting them to operate a commercial vehicle. Employers are required to conduct these queries for both prospective and current drivers as part of compliance.

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