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A white truck loaded with green pipes is parked on a road. The background shows trees and a clear sky. Text reads, "How Long Does It Take To Get a DOT Number."

March 9, 2023

How Long Does It Take To Get a DOT Number?

Rolling down the highway, transporting goods from coast to coast – but do you have the crucial DOT number for your commercial vehicle?

The clock is ticking, and every day counts in the trucking industry. So, let’s dive into obtaining a DOT number and find out just how long it takes to hit the road with all the necessary credentials.

Types of DOT Numbers

Getting a DOT (Department of Transportation) number is a requirement for commercial vehicles operating in the United States. The process of obtaining a DOT number can vary in length, depending on a few factors.

It’s important to understand that there are two types of DOT numbers: motor carriers and brokers. You’ll need to obtain a USDOT number if you’re a motor carrier. You’ll need to obtain a BMC number if you’re a broker.

Obtaining a USDOT Number

Obtaining a USDOT number typically takes between 2 to 14 days. This time frame can be shorter if you apply online, as the Federal Motor Carrier Safety Administration (FMCSA) has made the process faster and more efficient through its online system. To obtain a USDOT number, you’ll need to complete the appropriate forms, submit them to the FMCSA, and pay the necessary fees.

Potential Delays

In some cases, the process of obtaining a DOT number can take longer if additional information is needed or if there are errors in the forms. It’s important to ensure that all the information provided is accurate and complete to ensure the process runs smoothly.

Is it Possible to Transport Loads with a Truck During the MC Number Activation Waiting Period?

The answer is no. You cannot transport loads during the waiting period for your MC number activation. However, once you have obtained a DOT number for your operating authority, you can transport loads immediately. Operating a trucking company without an active MC Number can result in severe fines and penalties imposed by the Federal Motor Carrier Safety Administration (FMCSA) and the DOT for non-compliance with federal regulations.

Interstate commerce requires a valid MC Number, and the FMCSA and DOT enforce strict regulations regarding issuing new operating authority. If you cannot transport loads during the 21-day MC Number waiting period, use this time to properly set up your trucking company and ensure compliance with all federal regulations.

What Should I Do While Waiting For My MC Number To Become Active?

While you are waiting for your MC Number to become active, there are several things you can do to prepare for the start of your trucking business:

Organize your paperwork: Make sure all your forms and documents are in order, including your DOT number, insurance policies, business license, and any other required paperwork.

Plan your routes: Identify the routes you’ll be using and make sure they are feasible and profitable.

Acquire necessary equipment: Ensure you have all the necessary equipment, including a truck, trailer, and any other equipment required for your specific haul type.

Hire drivers: If you plan on hiring drivers, start the recruitment process and make sure they have all the necessary qualifications and certifications.

Establish relationships with customers: Start building relationships with potential customers and establishing a network of shippers and receivers.

Stay informed about industry regulations: Stay current on industry regulations and ensure you comply with all federal and state requirements.

Set up your business infrastructure: Establish a system for invoicing, accounting, and record-keeping, and make sure all your financial and administrative systems are in place.

Conclusion

Obtaining a DOT number is essential in starting and operating a successful trucking company. While the process may seem overwhelming, it is relatively straightforward and can be completed in as little as a few days. Following the guidelines set by the Federal Motor Carrier Safety Administration (FMCSA), you can ensure that your application is processed quickly and efficiently.

While waiting for your DOT number to become active, use this time to prepare your trucking company and ensure compliance with all federal regulations. Having a solid foundation and being fully prepared, you can hit the road with confidence and success once your DOT number is in hand.

So, don’t wait any longer; start the journey of obtaining your DOT number today and take your trucking company to new heights.

FAQ

What Happens If You Fail a DOT Inspection?

If the vehicle or driver is deemed unsafe, they may be placed out of service, meaning the vehicle cannot operate until all violations are properly corrected.

Who decides which level of inspection to perform?

Both the Commercial Vehicle Safety Alliance (CVSA) and the Federal Motor Carrier Safety Administration have a part in DOT inspection levels. The CVSA develops the criteria and sets the procedures for every inspection level. The FMCSA establishes overall regulations and determines which vehicles must be inspected.

How often do DOT inspections happen?

DOT inspections can happen at any time. They most commonly happen during roadside stops and weigh stations. Carriers with higher risk, poor safety records, or hazardous material may be inspected more frequently.

What documents are required during an inspection?

Documents required during an inspection include but may not be limited to:

  • State driver’s license or commercial driver’s license
  • Medical examiner’s certificate
  • Record of duty status
  • Vehicle registrations
  • Periodic inspections document for all vehicles being operated
  • Shipping papers or bills of lading
  • Information for hazardous materials being transported
  • Proof of insurance

What are common DOT inspection violations?

According to the FMCSA, the 5 most cited roadside violations are:

  1. False Report of Driver’s Record of Duty Status: log falsification providing inaccurate or intentionally altered duty-status information.
  2. No Record of Duty Status (ELD Required): using a commercial vehicle without the required electronic logging device or valid time records.
  3. Inoperable Required Lamp: crucial lights (headlights, brake lights, turn signals, etc.) are not functioning properly.
  4. Operating a Commercial Motor Vehicle Without a Commercial Driver’s License (CDL)
  5. Operating a Commercial Motor Vehicle Without Proof of a Periodic Inspection: failure to meet FMCSA the maintenance standards of a required annual inspection.

Why is updating VMT important for compliance?

VMT is tracked to determine fuel tax obligations (Vehicle Miles Traveled Tax) used for road maintenance and improvements. Trucking companies must keep accurate records of VMT to ensure they pay the correct amount of taxes.

How often should VMT be updated?

For motor carriers VMT must be updated every two years along with the MCS-150 form for the Biennial Update.

Can VMT be tracked automatically with technology?

Yes, Electronic Legging Devices (ELDs), Fleet Management Apps, and Mileage Tracking Software are all technological advancements that can simplify the process of VMT tracking.

How does VMT affect taxes and fuel reporting?

Accurate VMT records help document mileage for business-related tax deductions, ensuring compliance with IRS regulations. It also supports fuel tax reporting by tracking the miles each vehicle travels in different jurisdictions, which is essential for state and federal fuel tax calculations. Proper tracking reduces errors, prevents penalties, and provides a clear record of operational costs.

How do I know when my Biennial Update is due?

  • Your filing schedule depends on the last two digits of your USDOT number. The last digit corresponds with what month the form needs to be filed in. January is 1, February is 2, March is 3, etc. The next to last digit determines the year (odd-numbered year or even numbered year). For example, DOT number 1234567 files their biennial update in July (7) of every even year (6). Contact us today to see if you’re due.

Does the Biennial Update cost money to file?

While you can file your Biennial Update yourself for no cost through FMCSA. The process can often be confusing and time-consuming. Our team can handle your filing for you, simplifying the process for you.

Do intrastate carriers need to file the update?

Yes, even if carriers stay within state lines, a biennial update is still needed for their USDOT number.

What happens if I miss my filing deadline?

  • Failure to complete biennial update to FMCSA can be subject to fines with a maximum penalty of $10,000. If your update is past due, you can still file it to restore your compliance status. Contact us today to file your form! https://dotcompliancegroup.com/bu-update/ 

What are the new FMCSA rules in 2025?

  1. Civil Penalty Amount Increases
  2. Drug & Alcohol Clearinghouse Becomes Exclusive Source for checking driver history.
  3. ELD Technology Required
  4. SMS (Safety Measurement System) Modernization
  5. Crash Preventability Determination Program Expanded

When do the 2025 FMCSA regulations take effect?

The confirmed dates these regulations take effect is May 30, June 23, October 1, 2025.

How can trucking companies prepare for these changes?

Regularly reviewing your Safety Measurement System (SMS) scores and maintaining personal checklists for inspections, driver qualification files, and drug and alcohol testing helps catch issues before they affect audits. Partnering with DOT Compliance Group streamlines filings, reporting, and ongoing monitoring, taking the guesswork out of FMCSA regulations and keeping your operation audit-ready year-round.

What Triggers a DOT Compliance Review?

A DOT compliance review is triggered when FMCSA wants to ensure a carrier is following safety regulations. Common triggers include high SMS safety scores, a history of crashes or violations, and previous noncompliance. Staying proactive with accurate records, driver files, and regular internal audits helps reduce the likelihood of a review.

Where can I get help with FMCSA filings?

DOT Compliance Group can assist with any help or questions you may have about FMCSA filings. Call 972-476-9962.

How long are violations kept on record?

According to the Clearinghouse rules, drug and alcohol violations remain in the FMCSA Clearinghouse for five years, provided all requirements (such as completing the return‑to‑duty process) have been met before that period ends.

What if an employer makes a mistake in reporting?

In practice, correcting an employer reporting error typically involves identifying the mistake in the database and then submitting a request for correction through the Clearinghouse portal or FMCSA procedures, so the record reflects accurate information. 

What are the penalties for non-compliance?

FMCSA rules allow civil penalties for non‑compliance, and separate authorities note that employers who fail to meet Clearinghouse requirements may face civil fines or criminal penalties under federal regulations.

Do trucking companies check the Clearinghouse?

Yes — trucking companies check the Clearinghouse as part of their hiring and compliance process. The FMCSA Clearinghouse is designed so employers can search a driver’s drug and alcohol violation records before permitting them to operate a commercial vehicle. Employers are required to conduct these queries for both prospective and current drivers as part of compliance.

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